CEFRES is…
- a French public research institution with partnerships throughout Central Europe
- an international research and administrative team (15 nationalities by 2026), developing cutting edge research projects in the humanities and social sciences
- twenty in-house researchers & fifty associates
- about fifty events a year
- some twenty funding grants.
Responsibilities and tasks
Technical and loggistics support during cultural and scientific events
- logistical coordination, setting up venues and catering for receptions
- setting up technical equipment for conferences and videoconferences
- ad hoc monitoring of Zoom sessions during events
Relations with the Centre’s suppliers
- orders, including booking tickets, hotels and catering services
- occasional tasks, including booking venues and catering for events, drafting and proofreading administrative documents
- cash management and archiving of supporting documents
Entering and archiving accounting data
- verification and description of supporting documents (invoices received) and preparation of the appropriate administrative certificates (cash, receipts, etc.)
Assisting in coordination with local staff and contractors working under Czech law (DPP) contracts, as well as CEFRES interns
- preparing the record of hours worked by each employee and contractor
- managing leave for employees and contractors
- managing the working hours of paid interns
Assisting with internal and external communication
- receiving, sorting and archiving external communications by telephone and email (cefres@cefres.cz)
- managing internal and external communication tools (Excel spreadsheets; WordPress lists; Office group management)
- assisting with the archiving and preparation of activity reports, including the annual report
Expected skills
- versatility and ability to handle several tasks simultaneously
- Czech: native speaker (preferred)
- French: good knowledge (minimum B1)
- English (read, written, spoken)
- proficiency in office automation tools (in particular Outlook, Excel)
Required qualities
- autonomy, precision, punctuality
- communication skills, responsiveness and ability to work as part of a team
- thoroughness and exactitude in administrative tasks
- respect for confidentiality and good presentation
Qualification
- qualifications in administrative management / economics or business / humanities or social sciences
- OR experience in a similar position
- appetence for human resources, accounting and administrative management
- open mind, interest in international exchanges and working within a multicultural team
Conditions & benefits
- 1-year fixed-term Czech law contract, with possibility of extension
- 28 days paid vacation
- part-time job according to candidate’s profile and needs: 25h attendance / week preferred
- 5 days per week, 5 hours per day required for a salary of 31 927 CZK (= 1300 €)
- Flexibility regarding working hours during organised events
- Long summer break with no scientific events
- Professional training offered by the employer according to the candidate’s profile and needs
- French language courses at all levels at the Institut français de Prague offered by CEFRES
- Office in the center of Prague, Na Florenci 3, Prague 1
- Reduced access to the Kino 35 cinema at the Institut français de Prague
How to apply
-
- The position is to be filled no later than on 1/10/2026
- Send your CV and motivation letter to
- claire.madl@cefres.cz AND
- michaela.banszelova@cefres.cz stating ‘Candidature au poste d’assistant/assistante’ in the subject line
Only selected applicants will be invited to be interviewed.
