CEFRES in a nutshell
- a French public research institution with partnerships throughout Central Europe
- an international research and administrative team (12 nationalities by 2024), developing cutting edge research projects in the humanities and social sciences
- twenty in-house researchers & fifty associates
- about fifty events a year
- some twenty funding grants.
Responsibilities and tasks
- entering and archiving invoices, checking supporting documents, entering suppliers and recording payment requests via Elap (AGE) tool
- follow-up of administrative and scientific team trip requests: preparation of requests, purchase of tickets and hotel reservations, calculation of expense statements and post-trip data entry
- preparation of salary documents of 5 Czech employees, in direct contact with the firm in charge of payroll management and the accounting agency
- placing orders with suppliers and monitoring of the cash register for the Center’s small expenses (including issuing appropriate administrative certificates)
- follow-up of CEFRES invitations: drafting of invitation agreements, purchase of tickets
and hotel reservations - logistical support for CEFRES events (setting up & preparing receptions)
- ad hoc tasks on request (proofreading of administrative documents, minor translations)
Expected skills
- Good command of French (spoken and written), English (read, written, spoken)
- Proficiency in office automation tools (in particular Outlook, Excel)
- Versatility and ability to handle several tasks simultaneously
Required qualities
- Autonomy, precision, punctuality
- Thoroughness and exactitude in administrative tasks
- Communication skills, responsiveness and ability to work as part of a team
- Respect for confidentiality and good presentation
Qualification
- Studies in administrative management / economics or business / humanities or social sciences / OR experience in a similar position
- Appetence for human resources, accounting and administrative management
- Knowledge of Czech labor law and tax administration is a plus.
Conditions & benefits
- 1-year fixed-term Czech law contract, with possibility of extension
- part-time job according to candidate’s profile and needs: 28 to 36 h attendance / week
- Flexible working hours
- Gross salary 28 to 36k CZK / month
- 21 to 25 days paid vacation
- Long summer break with no scientific events
- Professional training offered by the employer according to the candidate’s profile and needs
- French language courses at all levels at the Institut français de Prague offered by CEFRES
- Office in the center of Prague, Na Florenci 3, Prague 1
- Free access to the Kino 35 cinema at the Institut français de Prague
How to apply
- The position is to be filled no later than on 1/10/2024
- Send your CV and motivation letter in French to: claire.madl@cefres.cz Subject:« Candidature au poste de chargé/e de communication et de traduction »
- CC: mateusz.chmurski@cefres.cz
Only selected applicants will be invited to be interviewed, in French.
