CEFRES is hiring an Administrative Assistant

CEFRES in a nutshell

  • a French public research institution with partnerships throughout Central Europe
  • an international research and administrative team (12 nationalities by 2024), developing cutting edge research projects in the humanities and social sciences
  • twenty in-house researchers & fifty associates
  • about fifty events a year
  • some twenty funding grants.

Responsibilities and tasks

  • entering and archiving invoices, checking supporting documents, entering suppliers and recording payment requests via Elap (AGE) tool
  • follow-up of administrative and scientific team trip requests: preparation of requests, purchase of tickets and hotel reservations, calculation of expense statements and post-trip data entry
  • preparation of salary documents of 5 Czech employees, in direct contact with the firm in charge of payroll management and the accounting agency
  • placing orders with suppliers and monitoring of the cash register for the Center’s small expenses (including issuing appropriate administrative certificates)
  • follow-up of CEFRES invitations: drafting of invitation agreements, purchase of tickets
    and hotel reservations
  • logistical support for CEFRES events (setting up & preparing receptions)
  • ad hoc tasks on request (proofreading of administrative documents, minor translations)

Expected skills

  • Good command of French (spoken and written), English (read, written, spoken)
  • Proficiency in office automation tools (in particular Outlook, Excel)
  • Versatility and ability to handle several tasks simultaneously

Required qualities

  • Autonomy, precision, punctuality
  • Thoroughness and exactitude in administrative tasks
  • Communication skills, responsiveness and ability to work as part of a team
  • Respect for confidentiality and good presentation


  • Studies in administrative management / economics or business / humanities or social sciences / OR experience in a similar position
  • Appetence for human resources, accounting and administrative management
  • Knowledge of Czech labor law and tax administration is a plus.

Conditions & benefits

  • 1-year fixed-term Czech law contract, with possibility of extension
  • part-time job according to candidate’s profile and needs: 20h attendance / week preferred
  • Flexible working hours
  • 21 days paid vacation
  • Long summer break with no scientific events
  • Professional training offered by the employer according to the candidate’s profile and needs
  • French language courses at all levels at the Institut français de Prague offered by CEFRES
  • Office in the center of Prague, Na Florenci 3, Prague 1
  • Free access to the Kino 35 cinema at the Institut français de Prague

How to apply

  • The position is to be filled no later than on 1/10/2024
  • Send your CV and motivation letter in French to: claire.madl@cefres.cz Subject:« Candidature au poste de chargé/e de communication et de traduction »
  • CC: mateusz.chmurski@cefres.cz

Only selected applicants will be invited to be interviewed, in French.